What is a SCAN Form?

  • updated 9 mths ago

A SCAN form is important if you’re shipping a group of packages at the same time. 

The USPS Shipment Confirmation Acceptance Notice, known as a SCAN form, is a piece of paper with a master barcode that includes all the packages associated with a group shipment. 

At the time of pick-up, the USPS employee scans the barcode on the SCAN form to disseminate tracking information for all the packages rather than scanning each package individually.

When the barcode is scanned, the package information is instantly transmitted to the USPS tracking database, notifying both shippers and recipients that their shipments have entered the USPS mail stream and that the shipping process has started. 

After being scanned, shippers and package recipients can track and check the status of their packages using the USPS tracking number.

  • When using a SCAN form, all packages must be shipped the same day the shipping labels are printed. 

  • Each package can only be associated with one SCAN form.

  • SCAN forms must be used with electronic USPS Tracking or electronic Signature Confirmation.

  • Updates and changes cannot be made once a SCAN form is printed. If you make an update or change, the SCAN form is no longer valid and packages must be scanned individually.

  • Click here to learn how to create a SCAN form. 


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